Types of Reports

The most common are:

• Incident Reports
• Completion of an accurate and detailed note book
• Company Use of Force Report
• Ministry Required Use of Force Report

Incident Reports

Incident reports are the most common type of report. They should:

• Be written on an Incident Report Form.
• Be written whenever there is anything out of the ordinary
• Answer the big 5 (Interrogatories): what, when, where, why and how
• Be completed in third or first person as detailed by company policy
• Have a conclusion statement

Report Qualities

When you write a report, there are several criteria you should bear in mind. Your report should:

• Start with whatever caption phrase your company uses
• Be clear and to the point
• Use clear sentence structure and language
• Be legible
• Be as complete as possible, but use facts only
• Coincide with your memo-book
• Contain only what you heard, said, did and experienced personally
• Avoid speculation
• Coincide with the rules

Use of Force Reports

Introduction

Use of force reports are a more specific type of report. They are used by training for statistics and intelligence. They must:

• Be submitted if force over empty hand (soft) is used
• Be submitted within 24 hrs
• Include an incident report attached to the file
• Be accompanied by a phone call to management, if weapons or serious injury are involved
• Utilize special forms, where necessary

Purpose

Use of force reporting is extremely important and needs to include all relevant information obtained before, during and after the incident. The report will be exhaustive; however, keep in mind that the preparation you do at the front of an investigation or incident will save you time and effort in the end. A poorly created Use of Force report could result in legal liability. The following points should be covered in any Use of Force incident. This is by no means an exhaustive list; however, it covers some of the most important facts and details that need to be present.

Required Content

Your Use of Force report is important, as it can become the beginning of a case history. Therefore, you must include:

• Full identification of individual(s) involved
• Reason for the action taken
• Risk assessment and risk management factors

Officer Arrival

Remember to include:

• Day, date, time, and location
• Number of officers involved
• Your initial observations of premises
• A description of the area and contents

Approach

Remember to include:

• Initial Contact
• How identification was given
• Observations of individual(s) and environment
• Specific Language from officer(s) and Individual(s)

Subjects Actions

Remember to include:

• Verbal and body language responses and statements
• Physical actions
• Type level of resistance
• Perceived of safety risks (weapons)

Officer Actions (reported with subject actions)

Remember to include:

• Specific Language and control methods used (weapons)
• Duration of conflict
• Type of de-escalation
• Hand cuffing and double locking if applicable

Transfer to Police

Remember to include:

• Demeanor and actions during wait for authorities
• Duration of wait and location
• Details of police contact

Incident Summary

Remember to include:

• What necessitated the use of force during the event?
• Any injuries to security or subject(s)

Ministry of Community Safety and Correctional Use of Force Reporting Requirements

There are several documents that you must complete regarding any use of force incident you are involved in.

• Your memo book must be detailed and complete.
• You must fill out a company Use of Force Report.
• You must fill out a Ministry Use of Force Report.
• All documentation must be reviewed with your company management before submission.

Links to the Ministry Website

For further information concerning Use of Force reports, refer to:

Ministry of Community Safety and Correctional

Services website:

http://www.mcscs.jus.gov.on.ca

Private Investigators and Security Guards

Licenses and Forms

Use of Force Report